Job Details


Requisition Number 20-0041
Post Date 1/23/2020
Title Travel and Expense Associate
Division Administration
PT/FT Full Time
City Washington
State DC
Description

Our Mission

The PCAOB oversees the audits of public companies and SEC-registered brokers and dealers in order to protect investors and further the public interest in the preparation of informative, accurate, and independent audit reports.

Job Description Summary

The PCAOB has a full-time opportunity for a Travel and Expense Associate, reporting to the Manager, Travel, in the Office of Finance at its Washington, DC headquarters office.  The Travel and Expense Associate will be responsible for providing travel, travel security and expense report expertise to the entire company.  This position requires a candidate who thrives in a multi-faceted professional environment; can work independently, and as a team member; establish and maintain cooperative working relationships, and strive toward continuous improvement.

Responsibilities

  • Assist in the management of the day-to-day travel needs of the PCAOB, following company policies and procedures.
  • Process, review and approve travel requests and expense report transactions in the Concur system according to policy.
  • Collect and interpret data to produce travel and expense reports and spreadsheets as needed and/or on a monthly basis.
  • Conduct expense report auditing and make decisions on approving or flagging and returning expense items against policy.
  • Lead and participate in travel projects and initiatives across divisions with the PCAOB.
  • Adjust and configure the Concur workflow and site, as needed.
  • Administer the PCAOB corporate credit card program to include processing card activations, terminations and fraud notification.  Produce spend analysis and reporting.
  • Assist in managing and tracking the PCAOB’s traveler information through the travel security platform.
  • Assist in travel risk management by monitoring for travel alerts, non-confirmed arrivals and security incidents involving corporate travelers.
  • Plan and organize with HR department regarding candidate travel arrangements and new hire training.
  • Interact and communicate effectively with various levels of contacts inside and outside the organization.
  • Maintain standards of confidentiality with respect to all matters and documents.
  • Provide assistance and customer service to PCAOB travelers and expense report submitters when problems and issues arise.
  • Other duties as required or assigned.
Requirements

Qualifications

  • Education/Technical Expertise
    • Undergraduate degree in Business or related field preferred, or equivalent experience.
    • Minimum of 1+ years of experience in travel administration.
    • Proficient in Microsoft Word, Excel, PowerPoint, Internet Explorer and Outlook applications.
    • Familiar with travel and travel risk software systems and data bases a plus (e.g., Concur, Sabre).
    • Excellent written, presentation and oral communication skills.
    • Solid time management, organization and prioritization skills.
    • Ability to meet deadlines and make effective decisions.
    • Ability to handle confidential matters with professionalism and discretion.
    • Ability to multi-task and work effectively under pressure, and be flexible.
    • Ability to work with limited supervision.
    • Must have a professional, positive attitude and have strong organization/problem solving skills.

Our Values

As we seek to accomplish our mission and implement our vision, we expect integrity, pursue excellence, operate with effectiveness, embrace collaboration, and demand accountability.

Equal Employment Opportunity

All PCAOB employees are entitled to equal opportunity and a professional work environment, free of discrimination and harassment. A workplace free of discrimination is fundamental to professional success and to the PCAOB's mission. The PCAOB will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law.