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Requisition Number 18-0148
Title Accounting Analyst
Location UVA Research Park
City Charlottesville
State VA
Hours per week Full time
Description POSITION TITLE: Accounting Analyst
LEVEL/FLSA: 9, Non-exempt
DEPARTMENT: Finance and Administration

GENERAL SUMMARY: The Accounting Analyst is responsible for activities and transactions related to accounts payable including accounting of all trade payables and payments made through the UVA Physicians Group (UPG), and for ensuring that payments are properly supported and approved and in compliance with UPG policies and procedures. The incumbent acts in a supportive role to the Staff Accountants and provides leadership in all areas related to his/her accounts payable duties.

Essential functions of the job:
 Resolves non-routine accounts payable issues as they arise. Uses judgment to decide on the best course of action. Elevates issues to the Accounting Supervisor when necessary.
 Leads the daily accounts payable activities and delegates and coordinates work and when applicable with the other accounts payable staff. Works cohesively with other accounts payable staff.
 Prepares general ledger entries and handles new coding procedures for new clinical entities.
 Properly track and enter year-end accounts payable expense accruals into accounts payable system.
 Properly records UPG payables in a computer-based accounts payable system, including creating vouchers and debit/credit memos. Reviews invoices to assure timeliness, mathematical accuracy, proper approvals, proper treatment of sales tax and adherence to existing policies, while recording same.
 Maintains UPG vendor master lists.
 Reviews assigned ledger accounts on payment requests while recording, which requires solid knowledge of proper accounting classifications of expenditures as well as understanding UPG’s general ledger account structures. Makes recommendation for changes if appropriate.
 Assists with troubleshooting and resolving problems with accounts payable software system and coordinates resolutions to problems.
 Tracks recurring invoices to ensure that contractual agreements for payments are honored in a timely fashion while also ensuring that those payments discontinue when the contracts expire.
 Prepares annual vendor-related tax forms (Form 1099s) for submission to IRS. This includes identification of vendors which should be issued 1099s, as well as analyzing payments made to those vendors to determine which payments are reportable. Sends W-9 requests bi-annually to 1099 recipients. Performs TIN-matching for new vendors.
 Enters wires into accounts payable system. Records outgoing wires through the accounts payable system to maintain accurate records within the accounts payable module, and track expenditures and 1099 information. Monthly reconciliation of Wires to CRJ bank information.
 Communicates with external vendors and researches information in order to resolve payables related vendor problems.
 Serves as liaison between UPG, UPG Administrative unit, Clinical Departments, outside vendors, and Bank of America.
 Prepares special general ledger account analyses when requested by supervisor or management. This involves researching and explaining account transactions by locating source documents and reconciling to the general ledger.
 Distributes, records, and tracks purchase order forms. Reviews and matches completed purchase order forms to incoming invoices, resolving discrepancies and ensuring completeness before payments to vendors are made.
 Recommends changes to policies and procedures to Accounting Supervisor, in order to improve the accuracy and efficiency of the accounts payable unit.
 Provides assistance and information to new staff who are responsible for making purchases and requesting payments, ensuring adherence to UPG policies and procedures and the efficient processing and flow of paperwork.
 Communicates with internal and external auditors for cash disbursement and accounts payable related activity in connection with periodic internal reviews as well as the annual independent audit. This involves preparation of special audit schedules and reports, as well as research and analysis of general ledger, payables accounts and vendor accounts.
 Provides support to the staff accountants by providing information as needed.
 Submits Vendor File for Sanctions Screening in a timely manner and in accordance with internal audit’s recommendation.
 Completes other projects and tasks as assigned by Accounting Supervisor or Finance Team managers.

UPG is an Equal Opportunity Employer

Requirements REQUIRED QUALIFICATIONS (Knowledge, Skills & Abilities):
 High School Diploma or GED.
 Associate degree in business or accounting a plus.
 College-level business or accounting course work or equivalent experience is preferred.
 General knowledge of accounting practice and theory.
 Two years practical experience working in accounts payable.
 Knowledge of automated accounts payable systems a plus.
 Prior multidivisional accounts payable/general ledger experience a plus.
 Basic experience working with automated general ledger systems preferred.
Knowledge and skills:
 Ability to use judgment to apply accounting policies and principles to handle unusual or new situations.
 Basic knowledge of and experience utilizing a computer.
 Basic word processing and spreadsheet skills required.
 Proficiency in Microsoft Windows, Epicor, OnBase and Vivid CPM/Flex a plus.
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