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Requisition Number 17-0136
Title Accounting Analyst
Location UVA Research Park
City Charlottesville
State VA
Hours per week Full Time
Description University of Virginia Physicians Group
Job Description
POSITION TITLE: Accounting Analyst
LEVEL/FLSA 9, Non-exempt
DEPARTMENT: Finance and Administration
REPORTS TO: Manager, Financial Operations


GENERAL SUMMARY: The Accounting Analyst is responsible for activities and transactions related to accounts payable including accounting of all trade payables and payments made through the UVA Physicians Group (UPG), and for ensuring that payments are properly supported and approved and in compliance with UPG policies and procedures. The incumbent acts in a supportive role to the Staff Accountants and provides leadership to the Accounting Assistant in all areas related to his/her accounts payable duties.

PRINCIPAL DUTIES AND RESPONSIBILITIES:
Essential functions of the job:
 Resolves non-routine, accounts payable issues as they arise. Uses judgment to decide on the best course of action. Elevates issues to the Accounting Manager when necessary.
 Leads the daily Accounts Payable activities, and delegates work and provides direction to the Accounting Assistant.
 Prepares general ledger entries, and handles new coding procedures for new clinical unties, such as HOPE.
 Properly records UPG payables in a computer-based accounts payable system, including, creating vouchers and debit/credit memos. Reviews invoices to assure timeliness, mathematical accuracy, proper approvals, proper treatment of sales tax and adherence to existing policies, while recording same.
 Maintains UPG vendor master lists.
 Reviews assigned ledger accounts on payment requests, while recording, which requires solid knowledge of proper accounting classifications of expenditures as well as understanding UPG’s general ledger account structures. Makes recommendation for changes if appropriate.
 Prepares assigned general ledger account reconciliations with proper documentation to ensure compliance with UPG policies and procedures.
 Assists with troubleshooting and resolving problems with A/P software system and coordinates resolutions to problems.
 Tracks recurring invoices to ensure that contractual agreements for payments are honored in a timely fashion while also ensuring that those payments discontinue when the contracts expire.
 Provides information to Payroll for the tracking of taxable and non-taxable moving expenses and gifts for W2 purposes.
 Prepares annual vendor-related tax forms (1099s) for submission to IRS. This includes identification of vendors, which should be issued 1099s, as well as analyzing payments made to those vendors to determine which payments are reportable. Sends W9 requests Bi-annually to 1099 recipients. Performs TIN matching for new vendors.
 Enters wires into A/P system. Records outgoing wires through the A/P system, to maintain accurate records within the accounts payable module, and track expenditures and 1099 information. Monthly reconciliation of Wires to CRJ bank information.
 Communicates with external vendors and researches information in order to resolve payables related vendor problems.
 Serves as liaison between UPG, UPG Administrative unit, Clinical Departments, outside vendors, and Bank of America.
 Prepares special G/L account analyses when requested by supervisor or management. This involves researching and explaining account transactions by locating source documents and reconciling to the G/L.
 Distributes, records, and tracks purchase order forms. Reviews and matches completed purchase order forms to incoming invoices, resolving discrepancies and ensuring completeness before payments to vendors are made.
 Recommends changes to policies and procedures to supervisor, in order to improve the accuracy and efficiency of the A/P unit.
 Provides assistance and information to new staff that are responsible for making purchases and requesting payments, to ensure that UPG policies and procedures are adhered to and that the paperwork flows as smoothly as possible.
 Communicates with internal and external auditors for cash disbursement and A/P related activity in connection with periodic internal reviews as well as the annual independent audit. This involves preparation of special audit schedules and reports, and research and analysis of general ledger, payables accounts and vendor accounts.
 Prepares and reconciles the administrative and clinical lease schedules.
 Provides support to the staff accountants by providing information as needed.
 Submits Vendor File for Sanctions Screening timely and in accordance with internal audit’s recommendation.
 Prepares monthly assigned Journal Entries and re-classes as necessary.
 Completes other projects and tasks as assigned by Supervisor.
Requirements REQUIRED QUALIFICATIONS (Knowledge, Skills & Abilities):
Education:
 High School Diploma or GED.
 Associate degree in business or accounting a plus.
 College-level business or accounting course work or equivalent experience is preferred.
Experience:
 General knowledge of accounting practice and theory.
 Two years practical experience working in accounts payable.
 Knowledge of automated accounts payable systems a plus.
 Prior multidivisional Accounts Payable/General Ledger experience a plus.
 Basic experience working with automated General Ledger systems preferred.
Knowledge and skills:
 Ability to use judgment to apply accounting policies and principles to handle unusual or new situations.
 Basic knowledge of and experience utilizing a personal computer.
 Basic word processing and spreadsheet skills required.
 Proficiency in Microsoft Windows, Epicor, and FRx reporting a plus.

SUPERVISORY RESPONSIBILITIES: This position does not have any positions reporting to it.

WORKING CONDITIONS: General office environment

COMPETENCIES:
 Customer Focus: Knowing the (internal and external) customer business needs and acting accordingly; anticipating customer needs, and giving high priority to customer satisfaction and customer service.
 Attention to Detail: Taking responsibility for a thorough and detailed method of working.
 Problem Solving: Having the ability to identify problems and issues of varying complexities and to find effective solutions with few guidelines.
 Teamwork: Working as a productive member of a cohesive group toward a common goal, and contributing to team development and effective team dynamics.
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